roles they will play in the company. A request letter for meeting appointment with client should begin with the full names of the sender, his title and address followed by the date the letter was written. Keep it short Your letter should be brief and to the point. Below is a sample request email to ask for an appointment. They can make your recipient feel like youre having a conversation with him/her. Don't use the CC field if you have no intention to prioritize any person. The language used in the letter should be simple and not use any broken words in the language being used. I am writing to request a meeting with yourself and your team in regards to this proposal, and offer my requested input. This is just unprofessional. Also, remember that a good conversation includes questions. The term "To whom it may concern" is, basically, a letter salutation that has been used over the years in business correspondence when a sender doesn't have a specific recipient or doesn't know the name of the recipient. Please make sure that the meeting is within this week as I am flying to vehicle magnet printing ABC Country next week on a business trip. USE proper fonts, what are the most appropriate fonts and font sizes to use for an appointment letter? Avoid writing in all capital letters. Please have a look at the attached sketches. We guess youd choose to listen to the person who talks more conversationally. I met you at the Ibiza Trade Expo last year. 3MayI perhaps suggest that we meet at the Richmond Hotel on Saturday at 3 pm? This may include the name, department of the institution and title of the receiver, adding their address in full. I would like to schedule a meeting to discuss the matter in further detail as there are many companies offering us a much higher rate than the market price. Martin) A clear reason for the meeting and a benefit (We prepared the software version you asked for.) Suggested date plus an option for the client to offer any convenient time Estimated duration of the meeting A report that demonstrates. Appointment letters must provide all the information necessary for employees to start working for the company. As per our telephone discussion yesterday regarding the business partnership, I would like to schedule a meeting for appointment according to your convenience.